Project Coordinator

DAVRON CV: Candidate 1462526

PROJECT COORDINATOR | PERMITTING, CONTRACTS & OFFICE OPERATIONS

Core Expertise

• Project administration for commercial construction including permitting, compliance, and documentation control.
• Preparing proposals, contracts, subcontractor packages, RFIs, submittals, and change order documentation.
• Budget tracking and basic accounting using QuickBooks; managed invoicing and AP/AR workflows.
• Scheduling subcontractors, coordinating preconstruction activities, and supporting approximately 17 active projects.
• Office and operations management including payroll processing, HR support, and executive assistance.
• Process improvements and cross-functional coordination to streamline administrative workflows and reporting.

Project Background

• Supported multiple active commercial retail and quick-service restaurant projects through permitting and subcontractor coordination.
• Managed project files, compliance records, and permit applications from intake through inspection closeout.
• Used Procore and Smartsheet for project coordination, tracking RFIs, submittals, scheduling, and reporting.
• Prepared bids, scopes, subcontractor contracts, and change order documentation to support procurement.
• Tracked budgets, operational data, and invoicing to ensure accuracy and timely financial reporting.

Key Skills

• Procore | Smartsheet | QuickBooks | Microsoft Office (Excel, Word, Outlook)
• Permitting and compliance documentation management for municipal inspections and recordkeeping
• Project scheduling and subcontractor coordination including dispatching and scope tracking
• Contract and bid preparation, subcontractor packages, and change order support
• Budget tracking, invoicing, accounts payable/receivable, and payroll processing using QuickBooks
• Administrative process improvement, document control, and executive-level support
• Client and vendor relations, vendor solicitation, and bid coordination

Why Interview this Candidate?

Experienced project coordinator with 10+ years supporting commercial construction and operations teams. Brings proven permitting, contract preparation, budget tracking, and QuickBooks experience plus exposure to Procore and Smartsheet to ramp quickly. Able to manage concurrent projects and streamline administrative workflows to keep projects on schedule.