Project Administrator

DAVRON CV: Candidate 1921477

CONSTRUCTION PROJECT ADMIN | DOCUMENT CONTROL, PROCUREMENT, BILLING & CLOSEOUT

Core Expertise

• Construction project administration across bidding, procurement, execution, billing, and closeout phases.
• Document control and submittal management using Procore and eSUB to maintain approvals and field packages.
• Procurement and purchase order lifecycle management including monthly PO reconciliation in Sage 100.
• Project billing oversight and financial reconciliation ensuring accurate monthly invoices and project closeout.
• Bid coordination and estimator support maintaining bid calendars, vendor quotes, and bid package assembly.
• Administrative leadership supporting large teams and multiple concurrent projects with strong stakeholder communication.

Project Background

• Managed office operations and administrative workflows for teams exceeding 25 employees across project portfolios.
• Supported 15+ project managers concurrently and coordinated documentation for 20+ simultaneous projects.
• Maintained Procore project records including permits, submittals, RFIs, change orders, and closeout files.
• Developed and tracked purchasing calendars; coordinated vendor shipments and communicated schedule changes to stakeholders.
• Prepared closeout deliverables: warranties, O&M manuals, as-built drawings, and subcontractor closeout packages.
• Executed monthly PO logs, weekly labor and revenue forecasts, and assisted with monthly billing processes.

Key Skills

• Procore | eSUB | Sage 100 | MS Office Suite
• Adobe Acrobat | Teams | Zoom | Virtual collaboration tools
• Document control & closeout coordination
• Purchase order management & vendor onboarding
• Billing support, financial reconciliation, and PO closeouts
• Bid calendar management and bid package preparation

Why Interview this Candidate?

They bring 20+ years of hands-on construction administration experience supporting projects from preconstruction through closeout. Proven expertise with Procore, eSUB, and Sage 100 to maintain accurate documentation, manage procurement, and finalize timely closeouts. Able to reduce PM administrative burden, improve billing accuracy, and keep multi-project portfolios organized and on schedule.