Description
Join a well-established construction organization known for its strong industry reputation, collaborative office culture, and commitment to operational excellence. This Administrative Assistant / Contractor Administrator position offers a dynamic opportunity to support project operations and office management while working closely with project managers and leadership in a fast-paced, business-casual work-from-office environment. If you enjoy organization, communication, and being a key part of keeping projects running smoothly, this role offers meaningful impact and long-term stability.
Qualifications and responsibilities for this Administrative Assistant / Contractor Administrator position include:
- Manage incoming calls, voicemail, and maintain the company phone list while coordinating phone setup with service providers for new employees.
- Request, track, and maintain Certificates of Insurance and tax exempt certificates for projects including renewals.
- Maintain and update job lists and project documentation for owners and project managers.
- Handle incoming and outgoing mail, including stamping, distributing, and managing postage supplies.
- Enter and maintain new job information in Sage with accurate project and accounting details.
- Maintain bid folders and bid calendars by monitoring platforms such as DAS Portal, ConstructConnect, CT Source, DCAMM, Bid Express, Central Register, Project DOG, Bid Docs, and municipal bid postings.
- Prepare and submit bid forms, RFQ forms, bid bonds, and payment & performance bonds according to required timelines.
- Maintain documentation for accident reports, manage office and kitchen supplies, and assist with special administrative assignments as needed.
Salary: $75,000 - $80,000 per year, commensurate with experience.
Benefits: This full-time, permanent, direct-hire position offers great benefits including competitive salary, 401K / Profit Sharing Plan, annual performance bonus (based on performance), medical insurance, generous Paid Time Off policy, internal advancement opportunities, and a business casual work-from-office environment.
DAVRON is the leading Headhunter and Executive Search firm for Engineering, Architecture, Construction and Manufacturing professionals nationwide. Our recruiters have direct communication with hiring managers allowing us to get you in front of company decision makers. You also receive one-on-one interview preparation and insider coaching from staffing experts to help you every step of the way. We want to see you thrive in challenging work environments that bring you excitement and prosperity in your career!
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Don't miss out on this chance to make a significant impact on your career. Apply now, and let's explore where this exciting opportunity can take you.
ADMINISTRATIVE ASSISTANT | CONTRACT ADMINISTRATOR | OFFICE ADMINISTRATOR | CONSTRUCTION ADMINISTRATOR | SAGE SOFTWARE | CERTIFICATES OF INSURANCE | BID MANAGEMENT | RFQ PREPARATION | PROJECT DOCUMENTATION | OFFICE OPERATIONS | CONSTRUCTION INDUSTRY | ADMINISTRATIVE SUPPORT